A Practical Wedding Seating Plan Template Tool to Make Your Life Easier

Has wedding planning got you feeling frazzled? Seating plans for a wedding can be one of the most challenging and time-consuming things to organise for your big day. If you’re in the process of planning your wedding, you’ll know how important it is to have a well-organised seating plan. After all, you want your guests to be seated comfortably, enjoying the food and drinks, mixing with others and loving every moment of your big day!

Fortunately, we’ve got you covered with one of our bestselling products, the wedding seating plan template tool – and in this post we’ll show you how to use it. Trust us, we’ve had so many brides tell us these templates will make your life a lot easier when it comes time to seat your guests. Sure, there are digital online versions available, but sometimes you just can’t beat having it down on paper.

homepage wedding seating planner templates
The Wedding Seating Planner Tool

Why use a wedding table seating plan template?

Wedding planning can be quite overwhelming. There are so many details to take care of, from the dress to the flowers to the cake. And one of the most important details is seating arrangements for your guests. You want to make sure everyone is comfortable and seated well, which is why having a seating plan is essential. But where do you start?

wedding seating plan planner edited
Wedding Seating Plan Template

How to plan a wedding seating chart?

So if organising your wedding seating can be a stressful and daunting task, you could try using a template to help make the process much easier, especially if you want to make last minute additions and changes. It also ensures that you have a beautiful and cohesive design for your reception space. Here are some tips and things to think about before you start using a wedding seating template:

1. Consider the size and layout of your reception space, alongside your guest numbers. This will determine the number of tables and how they should be arranged in the space.

2. Consider the type of tables you would like to use (round or rectangle?)

3. Consider your guest list numbers and those you expect to R.S.V.P

4. Be prepared to play around with layouts and the arrangement of your guests.

Wedding Table Plan Templates

How to use the Wedding Seating Plan Template Tool

With the seating planner tool, you should have everything you need to easily see how different table and chair arrangements will work in your venue, and see who is sitting beside who at a quick glance. Here’s a step-by-step guide to how we would suggest using them:

  1. Take one of the sheets out of the wedding seating plan template pack, unfold and open out onto a large table or surface (you could even get comfy on your wooden floor if that’s easier!) Two sheets are included in the pack, one which is for practice and one for when you are ready to draft out the final wedding table seating plan (eeeekkk!) Each template sheet measures 24 Inches x 17.5 Inches and is in a grid format to make planning out your tables much easier.
  2. Fill out your acceptances on the left hand side of the sheet so you know everyone who has accepted.
  3. Take out the table template, on this you will find 4 different types of tables for different table formats. A Long rectangle table (perfect for a traditional top table layout), a smaller rectangle table, and two round table seating chart templates (small and large).
  4. Take the practice sheet and take the table template to begin mapping out the wedding table layout of your choice. Don’t forget to number/name them. We’d suggest using pencil on this sheet as this is just your practice sheet and you can easily erase the tables any time you want to make changes.
  5. Referring to your acceptance list on the left hand side of the sheet, consider who you would like to sit at your first table. Take the little post it tabs included in the pack (there are 120 included) and write the names of your guests on each tab.
  6. Place the tabs around the tables you have drawn on your practice sheet.
  7. Relax and try not to worry, nothing is set in stone at this stage. The tabs are post it tabs, so you can move them around if you’d like to make changes or even move the guests to another table, so try and have fun moving them until you find the perfect arrangement (easier said than done hahah!)
  8. Repeat until you’ve collected all of your acceptances and seated all of your guests!
  9. Once you are happy with your wedding table plan layout, you can use the second sheet to finalise your wedding seating plan and refer to it a often as you’d like.
Wedding Seating Plan Template
A round wedding table layout example

So there you have it! A wonderful wedding planning gift or newly engaged bride essential to take the stress out of planning a wedding. Shop the wedding seating plan template tool here and get on top of it in no time! You can also see a video of the templates being used over on our Instagram, don’t forget to give us a follow after you watch and like the post.

wedding table plan planner

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